SayPro Copy of National ID or Passport from SayPro Monthly February SCMR-17 SayPro Monthly IT Services: Software development, cybersecurity, and IT support by SayPro Online Marketplace Office under SayPro Marketing Royalty
Overview
As part of SayPro’s compliance, identity verification, and cybersecurity protocols, all relevant personnel involved in SayPro’s digital infrastructure—including IT staff, software developers, technical contractors, and support vendors—are required to provide a certified copy of their National ID or Passport. This requirement ensures a verifiable and secure database of individuals with access to sensitive systems and data, and supports regulatory alignment with data protection and KYC (Know Your Customer) policies.
This document serves as both a security control measure and a legal compliance tool, forming a critical part of SayPro’s internal access management system and contractor authentication framework.
Purpose of the ID Collection
- Identity Verification
Ensure that all individuals working within SayPro’s IT environment are properly identified and verified to reduce the risk of impersonation or unauthorized system access. - Security and Access Control
Link real-world identities with digital credentials used to access backend systems, admin portals, and development tools. - Legal and Regulatory Compliance
Satisfy local and international data protection and employment laws, including provisions under:- South Africa’s POPIA (Protection of Personal Information Act)
- Global GDPR (General Data Protection Regulation)
- SayPro’s internal Cybersecurity Policy & IT Asset Governance Framework
- Audit Trail & Incident Response
Provide a traceable and accountable log of authorized users, which is crucial in the event of a system audit, data breach investigation, or forensic review.
Who Must Submit
The following categories of individuals are mandated to submit a copy of a valid National ID or Passport:
- Full-time and part-time SayPro IT staff
- Independent IT contractors and freelance developers
- SayPro platform support agents with system-level access
- Third-party service providers and vendor personnel with infrastructure permissions
- Interns and trainees handling backend or security-sensitive modules
Document Requirements
- Accepted IDs:
- Valid National Identity Document
- Passport (for foreign nationals)
- Government-issued refugee/asylum documents (if applicable)
- Format:
- Clear, high-resolution digital scan or PDF
- Color image (no black-and-white photocopies)
- Front and back (if applicable)
- Submission Method:
- Via SayPro’s Secure Onboarding Portal
- Or in person at the SayPro IT Office (uploaded under supervision)
- Storage:
- Encrypted at rest and in transit
- Stored securely within SayPro’s internal HR and Compliance databases
- Access restricted to HR, Legal, and designated Security Officers
Data Retention and Privacy
SayPro commits to protecting the privacy and confidentiality of all submitted ID documents:
- Retention Period:
- Retained for the duration of the individual’s engagement with SayPro
- Deleted or archived securely within 30 days after termination or exit
- Privacy Protections:
- Documents are not shared with any third parties without explicit consent
- Subject to regular access audits under SayPro’s Data Access Control Policy
- Compliant with SayPro’s internal Information Classification and Retention Policy
Non-Compliance Protocol
Failure to submit a valid ID document will result in:
- Restricted access to SayPro internal systems and servers
- Suspension or delay in onboarding
- Immediate revocation of any temporary system credentials
- Exclusion from key IT assignments and development roles
Conclusion
The requirement for a Copy of National ID or Passport is a foundational element in SayPro’s commitment to a secure and legally compliant digital operating environment. It ensures the accountability of all personnel interfacing with the SayPro platform and fortifies the company’s cybersecurity posture in an age of heightened digital risk.