SayPro Stock Tracking

SayPro Stock Tracking Monitor inventory levels using SayPro’s internal tracking tools from SayPro Monthly April SCMR-17 SayPro Monthly Inventory Management: Stock tracking, order fulfilment, and supplier management by SayPro Online Marketplace Office under SayPro Marketing Royalty SCMR

Overview

Effective stock tracking is essential for optimizing business operations, reducing waste, and ensuring timely order fulfilment. In April’s SCMR-17 Monthly Update, SayPro presents enhancements and best practices in using SayPro’s Internal Tracking Tools for monitoring inventory levels in real time. This initiative forms a cornerstone of the SayPro Monthly Inventory Management strategy.

Objective

The primary goal is to empower SayPro vendors, warehouse teams, and logistics coordinators with robust tools to:

• Monitor real-time inventory levels
• Automate low-stock alerts and replenishment
• Track product movements and batch history
• Integrate seamlessly with order fulfilment and supplier coordination

SayPro Internal Tracking Tools: Key Features

1. Real-Time Dashboard Access
   • Visual summary of stock levels across categories
   • Filters by location, SKU, batch, and vendor ID
   • Live updates every 10 minutes across all SayPro Online Marketplace hubs
2. Automated Alerts and Notifications
   • Minimum and maximum threshold settings per product
   • Low stock alerts via SMS, email, and in-app notifications
   • Overstock flags to prevent excess holding costs
3. Barcode & QR Code Integration
   • Every item is tagged with SayPro-compliant barcodes/QR codes
   • Instant stock-in and stock-out logging through handheld devices
   • Supports bulk scanning and batch processing
4. Audit Trail and History Logs
   • Tracks user activity (who made changes, when, and why)
   • Provides inventory movement logs for up to 24 months
   • Useful for internal audits, vendor disputes, and reconciliation
5. Inventory Categorization and Tagging
   • Custom tags for perishable, promotional, or high-value items
   • Grouping by campaign (e.g., SayPro Back-to-School Drive)
   • Enables focused stock management for events or product launches

Stock Tracking Workflow at SayPro

1. Stock-In Procedure
   • Upon delivery from suppliers, inventory is logged via mobile terminals
   • Verified against Purchase Order in the SayPro Supplier Portal
   • Stored in designated bins with barcode scanning confirmation
2. Stock Movement
   • Inter-location transfers are recorded digitally with in-transit status
   • Stock usage or dispatch tied to customer orders is auto-updated
   • Return or damaged items are marked accordingly and segregated
3. Replenishment Cycle
   • Tools forecast reorder dates based on usage trends
   • Requisition orders are auto-generated for approval
   • Vendors receive Purchase Requests with expected delivery timelines

Monthly Compliance and Reporting

• SCMR Monthly Inventory Report: Consolidates stock levels, movement, discrepancies, and forecast for the following month.
• Performance Metrics:
  • Stock Turnover Ratio
  • Order Fill Rate
  • Inventory Accuracy Rate
• Compliance Monitoring:
  • Each SayPro inventory coordinator is required to submit a Stock Reconciliation Report every 30 days.
  • Exceptions and anomalies are flagged and investigated by the SCMR Audit Unit.

Benefits to SayPro Marketplace Partners

• Increased visibility across the supply chain
• Reduced out-of-stock and overstock situations
• Improved fulfilment speed and customer satisfaction
• Better coordination with the SayPro Supplier Management Platform (SSMP)

Training & Support

• SayPro Learning Hub offers a free course:
  “Mastering Inventory with SayPro Tools” (Code: SCMR-INV-2025)
• Live Support: Available Mon–Fri from 9AM–5PM via SayPro Support Chat