SayPro Compliance Checklist (e.g., permits, zoning, taxes) from SayPro Monthly February SCMR-17 SayPro Quarterly Property and Real Estate by SayPro Online Marketplace Office under SayPro Marketing Royalty SCMR
Overview
The SayPro Compliance Checklist is a standardized verification framework used by the SayPro Online Marketplace Office to ensure that all property listings conform to legal, municipal, financial, and regulatory standards. This tool is critical to SayPro’s strategy of maintaining a compliant, credible, and legally transparent real estate ecosystem, as detailed in the SayPro Monthly February SCMR-17 report.
Implemented as part of the Quarterly Property and Real Estate Review, the checklist allows SayPro agents, property owners, developers, and compliance officers to collaboratively assess whether a property is eligible for listing, promotion, or transaction on the SayPro platform.
Purpose
- To standardize legal due diligence before publishing property listings.
- To identify and resolve gaps in documentation, legal ownership, zoning, or municipal approvals.
- To prevent legal liabilities and property disputes.
- To ensure alignment with national property legislation, including land use, taxes, and environmental compliance.
- To enhance buyer trust and transactional security on SayPro.
Core Compliance Categories
The checklist is organized into six critical compliance categories, each with its own set of mandatory and conditional documents or validations.
1. Ownership and Title Verification
| Requirement | Description | Status |
|---|---|---|
| Title Deed | Certified and current deed proving legal ownership. | ✅ / ❌ |
| Bond Information | If mortgaged, attach bond registration or bank statement. | ✅ / ❌ |
| Co-Ownership Agreement | If owned jointly, legal contract defining rights. | ✅ / ❌ |
| Power of Attorney (if applicable) | Required if third-party is listing on behalf of owner. | ✅ / ❌ |
2. Zoning and Land Use Compliance
| Requirement | Description | Status |
|---|---|---|
| Zoning Certificate | Confirms land use rights (e.g., Residential 1, Business 2). | ✅ / ❌ |
| Land Use Consent (if rezoned) | Proof of municipal approval for zoning change. | ✅ / ❌ |
| Development Rights (if undeveloped) | Municipal authorization to develop vacant land. | ✅ / ❌ |
| Location Map with Boundaries | GIS overlay confirming exact zoning demarcation. | ✅ / ❌ |
3. Building and Construction Compliance
| Requirement | Description | Status |
|---|---|---|
| Approved Building Plans | Municipal-approved floor plans and elevations. | ✅ / ❌ |
| Occupancy Certificate | Proof the structure is safe and approved for occupancy. | ✅ / ❌ |
| Heritage or Environmental Restrictions | Required if located in protected or restricted zones. | ✅ / ❌ |
| Building Compliance Report | Inspection report confirming the building meets regulations. | ✅ / ❌ |
4. Tax and Financial Compliance
| Requirement | Description | Status |
|---|---|---|
| Rates & Taxes Clearance Certificate | From local municipality; confirms all rates are paid. | ✅ / ❌ |
| Property Valuation Certificate | From municipal valuer or certified assessor. | ✅ / ❌ |
| Capital Gains Tax Record (if reselling) | Required if the seller is liable for CGT. | ✅ / ❌ |
| Outstanding Levies (Sectional Titles) | Confirmation from Body Corporate if in a complex. | ✅ / ❌ |
5. Environmental & Safety Compliance
| Requirement | Description | Status |
|---|---|---|
| Environmental Impact Assessment (EIA) | For large developments or rural/agricultural land. | ✅ / ❌ |
| Fire Safety Certificate (Commercial) | Mandatory for business/industrial premises. | ✅ / ❌ |
| Electrical Compliance Certificate (CoC) | Required for any sale. Valid for 2 years. | ✅ / ❌ |
| Plumbing and Water Installation CoC | Proof of water efficiency and compliance. | ✅ / ❌ |
| Gas CoC (if applicable) | For properties with gas installations. | ✅ / ❌ |
6. Special and Conditional Documentation
| Requirement | Description | Status |
|---|---|---|
| Body Corporate Rules (Sectional Titles) | Required if the property is part of a complex. | ✅ / ❌ |
| Eviction Order Status (Tenanted Units) | Declare if under legal dispute or notice. | ✅ / ❌ |
| Offer to Purchase (if available) | Attach draft or signed version if active. | ✅ / ❌ |
| Property Media Audit | Confirm that photos/videos represent current condition. | ✅ / ❌ |
Checklist Submission Process
Who Completes the Checklist?
- SayPro Listing Agents
- Property Owners or Developers
- Legal Assistants
- Compliance Officers
How to Submit:
- Access the SayPro Compliance Dashboard via internal CMS.
- Navigate to Property Records > Compliance Checklist.
- Complete all applicable sections.
- Upload relevant supporting documents.
- Submit to SayPro Legal & QA Team for review.
Review Timeline:
| Step | Team | Timeframe |
|---|---|---|
| Pre-screening | Auto-check AI | Within 24 hours |
| Manual Legal Review | Compliance Team | 2–5 business days |
| Status Update | Notification to agent | Upon completion |
Compliance Review Dashboard Metrics (Sample)
| Compliance Area | Q1 Target | Q1 Actual |
|---|---|---|
| Listings with Full Compliance | 90% | 86% |
| Zoning Errors Detected | <3% | 1.5% |
| Missing CoCs | <5% | 4.1% |
| Rejected Listings Due to Incomplete Docs | <7% | 5.6% |
These figures are reported in the Quarterly Marketplace Governance Summary to SayPro’s executive oversight board.
Legal Risk & Non-Compliance Policy
Properties that fail the compliance checklist will be:
- Flagged for legal review
- Blocked from public view
- Returned to listing agent for corrective actions
- Audited quarterly for recurring errors
Serious breaches (fraudulent title deeds, zoning misrepresentation) may lead to:
- Permanent delisting
- Blacklisting of agents
- Referral to legal/regulatory authorities
Conclusion
The SayPro Property Compliance Checklist is a foundational tool to safeguard property buyers, investors, and SayPro’s brand integrity. Through a robust, clear, and enforceable compliance system, SayPro sets a new industry standard for marketplace legitimacy, risk reduction, and property transaction security.
By adhering to this checklist and submitting all necessary documentation, SayPro agents and partners help ensure the platform remains the most trusted property marketplace in Africa and beyond.