SayPro Documents Required from SayPro Employees SayPro Marketplace Category Audit Report from SayPro Monthly February SCMR-17 SayPro Quarterly Marketplace Categories by SayPro Online Marketplace Office under SayPro Marketing Royalty SCMR
SayPro Purpose
To ensure standardization, accuracy, and compliance in the SayPro Marketplace Category Audit process, all participating employees are required to prepare and submit specific documents and templates to support the development of the SayPro Marketplace Category Audit Report. These documents feed directly into the quarterly reporting framework that informs decisions on category alignment, revision, archival, and creation.
These required submissions support SayPro’s goals to:
- Streamline the category taxonomy structure
- Enhance data-driven decision-making
- Ensure transparency and traceability in audit processes
- Maintain documentation compliance as outlined by SayPro Marketing Royalty (SCMR)
SayPro Required Documents from Employees
All SayPro employees involved in the category audit (including Category Managers, Marketplace Analysts, Taxonomy Officers, and Vendor Support Liaisons) are expected to submit the following:
1. Category Review Worksheets (CRW)
Purpose: Capture detailed analysis of existing marketplace categories based on usage, vendor engagement, and user behavior.
| Key Contents | Format |
|---|---|
| Category name & ID | Spreadsheet (.xls/.csv) |
| Usage data | Monthly listings, traffic metrics |
| Vendor feedback summary | Notable comments/issues |
| Suggested action | Retain, Revise, Merge, Archive |
| Submitted by | Name, team, date |
2. Category Change Request Forms (CCRF)
Purpose: Propose edits, deletions, or the creation of new categories.
| Key Contents | Format |
|---|---|
| Requested change type | Online form / .docx |
| Justification & data support | Traffic, duplication, relevance |
| Suggested new name/logic | If applicable |
| Reviewer field | For SCMR comments & approval |
| Submitter information | Full name, department, date |
3. Performance Benchmark Reports (PBR)
Purpose: Present baseline performance data to support the audit and evaluate impact of category decisions.
| Key Contents | Format |
|---|---|
| Category traffic & conversions | Spreadsheet or Tableau export |
| Listing count (monthly/quarterly) | |
| Bounce rate / engagement metrics | |
| Revenue attribution (if applicable) | |
| Data source verification | Included or linked |
4. Vendor Feedback Logs (VFL)
Purpose: Document qualitative and quantitative input from vendors regarding category issues or suggestions.
| Key Contents | Format |
|---|---|
| Vendor comments | Compiled feedback / survey results |
| Topic categories | Tagging, discoverability, structure |
| Summary recommendations | Condensed insights |
| Source type | Interviews, surveys, support tickets |
| Submitter info | Name, vendor support team |
5. GPT Suggestion Integration Forms (GSIF)
Purpose: Log AI-generated proposals for new categories, updated descriptions, or logic adjustments.
| Key Contents | Format |
|---|---|
| GPT-generated name | Text format |
| Description & logic | As proposed by AI |
| Internal review notes | Approved/rejected/modifications |
| Final recommendation | Status for SCMR |
| Author | Marketplace Analyst / GPT Ops Team |
6. Audit Summary Narratives (ASN)
Purpose: Provide qualitative commentary and strategic context behind the findings and recommendations from the audit cycle.
| Key Contents | Format |
|---|---|
| Overview of category structure health | Word document |
| Key findings and strategic insights | |
| Notable shifts in market needs or user behavior | |
| Recommendations for Q2+ priorities | |
| Submitted by | Lead Analyst / Audit Coordinator |
SayPro Submission Requirements & Timeline
| Deadline | Action | Responsible |
|---|---|---|
| [Insert Date] | Initial document drafts due | All Audit Contributors |
| [Insert Date] | Internal QA & consolidation | SayPro Marketplace Office |
| [Insert Date] | Final submission to SCMR | Document Control Officer |
| [Insert Date] | SCMR approval and locking | SCMR Chair & Taxonomy Lead |
SayPro Document Repository & Version Tracking
All documents must be submitted through the SayPro Central CMS Portal under the following directory:
/Marketplace/SCMR/2025/Q1-Category-Audit/Employee-Submissions/
Each file must:
- Include employee initials and submission date in filename
- Be version-controlled via the CMS (v1, v2, final)
- Be tagged with metadata:
SCMR-Q1-2025,Audit-Report,Marketplace-Structure
SayPro Quality Assurance & Review Protocol
Before inclusion in the final SayPro Marketplace Category Audit Report, all employee submissions are:
- Reviewed for completeness and accuracy by the SayPro Taxonomy Team
- Validated for data integrity by the Marketplace Data Officer
- Approved or flagged by the SCMR Review Panel for final integration
Compliance Note from SCMR
Failure to submit the required documents on time may result in:
- Delay in marketplace updates
- Incomplete audit compliance
- Escalation to departmental heads for resolution