SayPro Maintain a centralized “SayPro Category Matrix” with version control from SayPro Monthly February SCMR-17 SayPro Quarterly Marketplace Categories by SayPro Online Marketplace Office under SayPro Marketing Royalty SCMR and start with SayPro
SayPro Objective
SayPro is committed to maintaining a centralized, structured, and version-controlled Category Matrix to support the accuracy, consistency, and governance of all marketplace categories and subcategories. This Category Matrix acts as the single source of truth for internal teams, aligning content management, vendor tagging, search optimization, product classification, and reporting processes.
SayPro Purpose of the Category Matrix
- To catalog and govern all active, revised, deprecated, and proposed marketplace categories
- To standardize category descriptions, structures, and rules across all SayPro business units
- To enable traceability and version transparency for marketplace taxonomy decisions
- To support quarterly audits and ensure continuous category optimization
SayPro Category Matrix Key Features
| Element | Description |
|---|---|
| Category Name & ID | Unique identifier and official name for each category |
| Parent/Child Hierarchy | Clarifies subcategory nesting and cross-category links |
| Description | SEO-aligned summary of each category’s purpose and scope |
| Tagging Logic | Rules for inclusion/exclusion, intended vendors, and applicable listing types |
| Status Field | Tracks lifecycle stage: Active, Revised, Archived, or Proposed |
| Change History | Timestamped log of changes, editor notes, and approval metadata |
| Version Control | Automatically generated version number and log per quarter |
SayPro Maintenance Protocol
✅ 1. Centralization
- Matrix hosted within the SayPro CMS under the “Taxonomy & Metadata” module
- All departments use this matrix for category selection, filtering, tagging logic, and reporting alignment
- Accessible with read-only permissions to general teams and edit permissions to assigned taxonomy leads
🔁 2. Version Control System
- Each change batch is tracked via versioned entries:
Format:SayPro-CM-Qx-YYYY-Vn(e.g., SayPro-CM-Q1-2025-V2) - Includes:
- Summary of changes
- Reason for change
- Editor & reviewer names
- Digital SCMR approval signature
- Archived versions remain accessible for compliance and rollback purposes
🛠 3. Update Frequency
- Quarterly Updates: After every SCMR Marketplace Category Review (e.g., SCMR-17 for February)
- Ad Hoc Updates: For urgent revisions approved through a Change Request Form (CRF)
SayPro Category Matrix Lifecycle Status Definitions
| Status | Meaning |
|---|---|
| Active | Currently used on SayPro Marketplace |
| Revised | Recently updated (e.g., renamed, logic modified) but still active |
| Archived | Retired from active use due to obsolescence or redundancy |
| Proposed | Recommended for future use, pending SCMR review and approval |
SayPro Integration & Compliance
- Integrated Tools:
- SayPro Vendor Portal (used during listing creation and updates)
- SayPro Analytics Dashboard (uses matrix IDs for reporting and performance tracking)
- AI Tagging Tool (checks listings against logic rules from the matrix)
- Compliance & Oversight:
- Changes must be reviewed and signed by the SayPro Marketing Royalty SCMR Panel
- Each quarter, an Audit Trail Report is generated and stored alongside the matrix
- Versioned backups are stored on the SayPro Secure Repository (SSR) every 7 days
SayPro Matrix Version Snapshot – Q1 2025
| Version | Date Finalized | Changes Included |
|---|---|---|
| SayPro-CM-Q1-2025-V1 | F[Insert Date] | Draft version post-initial audit |
| SayPro-CM-Q1-2025-V2 | [Insert Date] | Added 6 new categories, archived 3, modified 4 descriptions |
| ✅ SayPro-CM-Q1-2025-V3 | [Insert Date] | Final approved version by SCMR with review log |
SayPro Benefits of the Matrix System
| Benefit | Outcome |
|---|---|
| 🔍 Clarity | Easy access to consistent category logic and structure |
| 📋 Accountability | Every update tracked with full version history |
| 📦 Vendor Support | Simplifies product listing through clear guidelines |
| 📈 Performance Monitoring | Enables accurate data reporting on category usage and success |
| 🔄 Change Readiness | Supports rapid restructuring during audits or market shifts |
SayPro Next Steps
| Action | Responsible Unit | Timeline |
|---|---|---|
| Finalize vendor-facing simplified matrix | Vendor Support Office | [Insert Date] |
| Integrate Q1-2025 version with CMS API sync | Platform Engineering | [Insert Date] |
| Begin Q2-2025 Matrix Prep | Online Marketplace Office | [Insert Date] |