SayPro Stock Tracking & Monitoring Track the stock levels of products listed on SayPro’s platform and update the database in real-time FROM SayPro Monthly March SCMR-17 SayPro Monthly Inventory Management: Stock tracking, order fulfilment, and supplier management by SayPro Online Marketplace Office under SayPro Marketing Royalty SCMR
1. Introduction
The SayPro Stock Tracking & Monitoring system is a comprehensive inventory management solution designed to track stock levels of all products listed on SayPro’s digital marketplace. This function is a core component of the operational ecosystem outlined in the March SCMR-17 report, managed by the SayPro Online Marketplace Office and governed under the SayPro Marketing Royalty (SCMR) framework.
2. Purpose and Objectives
The primary goal of this system is to:
- Maintain accurate, real-time records of product stock levels.
- Ensure efficient stock turnover by aligning inventory with order fulfilment.
- Enable automated updates to the central SayPro database as transactions and stock changes occur.
- Reduce overselling and stockouts, enhancing customer satisfaction and operational reliability.
3. Core Features and Functionalities
3.1 Real-Time Stock Updates
- SayPro’s system integrates with point-of-sale and order management modules to provide real-time stock visibility.
- Each product’s inventory level is automatically adjusted whenever a sale is made, a return is processed, or a restock occurs.
- Updates are logged in the central inventory database with timestamped audit trails to ensure accountability and traceability.
3.2 Product Tagging and Categorization
- Products are tagged by SKU, supplier ID, warehouse location, and category, allowing for granular monitoring.
- Stock levels are tracked per warehouse and supplier, supporting effective supply chain coordination.
3.3 Low Stock Alerts and Reorder Triggers
- The system features threshold-based alerts which notify supply chain managers when stock falls below predefined limits.
- Automatic reorder prompts are sent to suppliers through the supplier management interface to maintain optimal stock levels.
3.4 Integration with Supplier and Order Fulfilment Systems
- Real-time data exchange occurs between the inventory module and:
- Order Fulfilment System: Aligns stock availability with pending orders to prevent delays.
- Supplier Management Portal: Provides live stock consumption data to suppliers for proactive replenishment.
3.5 Dashboard and Reporting
- The central SayPro dashboard provides:
- Live inventory snapshots.
- Weekly and monthly inventory turnover reports.
- SCMR-17 KPI metrics tracking, such as stock-to-sale ratios and days of inventory remaining.
4. System Architecture and Data Flow
- Input Points:
- Customer purchases on SayPro’s online platform.
- Supplier restocking updates.
- Return and cancellation modules.
- Processing:
- The Inventory Management System (IMS) recalculates stock levels.
- Triggers database update and potential restocking workflow.
- Output:
- Real-time update to SayPro’s inventory dashboard.
- Notifications to relevant departments (Procurement, Sales, and Logistics).
5. Compliance and Governance
This system operates under the regulatory guidance of SayPro Marketing Royalty (SCMR), ensuring compliance with:
- Internal audit procedures.
- Data integrity standards.
- Monthly SCMR reports and performance benchmarking.
6. Benefits and Impact
- Improved inventory accuracy and reduced manual errors.
- Enhanced supplier coordination and restocking efficiency.
- Increased order fulfilment rate due to better inventory visibility.
- Strengthened customer trust through reduced backorders and product unavailability.