SayPro Documents Required from SayPro Employees Updated Property Details Submission Form from SayPro Monthly February SCMR-17 SayPro Quarterly Property and Real Estate by SayPro Online Marketplace Office under SayPro Marketing Royalty SCMR
1. Property Identity and General Details
| Required Item | Description |
|---|---|
| Property ID / Listing Code | A unique identifier issued by SayPro for each listing (e.g., SAY-PRP-000349). |
| Updated Address Confirmation | Proof of the updated or verified address (e.g., utility bill, deed, or municipal certificate). |
| Revised Property Title | If applicable, submit an updated or corrected property name or marketing title. |
| Geo-tag Verification (Map Coordinates) | Confirm the GPS tagging for the SayPro map interface. Include screenshot or map link for verification. |
2. Revised Property Description
| Required Item | Description |
|---|---|
| Updated Narrative | A refreshed or corrected textual description of the property. Should be SEO-friendly and describe major features and benefits. |
| Feature Adjustments | Update fields such as number of bedrooms, bathrooms, garden, pool, parking, etc. Include before-and-after changes. |
| Date of Update | Specify when the description was last revised. |
3. Updated Multimedia (Images & Videos)
| Required Item | Description |
|---|---|
| New Images (min. 5) | Recent photos of the property, highlighting any renovations, new features, or staged elements. Minimum resolution: 1920x1080px. |
| Updated Video Tour (if applicable) | Provide a fresh video walkthrough or aerial view (via drone) if available. |
| Virtual Tour/360° File | Optional but recommended for improved user experience. Include embed link or file. |
| Photo Metadata Confirmation | Photos must include timestamps or be labeled with the date of capture. |
4. Legal and Ownership Updates
| Required Item | Description |
|---|---|
| Updated Title Deed Copy | If ownership has changed or corrections are needed, a new notarized deed or legal title document must be provided. |
| Zoning Status Certificate | Any updates to the property’s zoning classification must be reflected via a current municipal zoning certificate. |
| Occupancy Certificate / Certificate of Compliance | Verify the legal occupation status of the building and structure. |
| Disclosure Updates | If new disclosures apply (e.g., building damage, environmental risk, litigation), they must be documented and included. |
5. Pricing and Financial Details
| Required Item | Description |
|---|---|
| New Listing Price | Update the asking price or rental rate. Justify changes using comparative data or appraisal. |
| Appraisal or Market Valuation Report | If applicable, attach a certified report indicating fair market value for the property. |
| Payment Terms Update | Include any revisions in deposit terms, financing options, or payment plans. |
6. Compliance and Verification
| Required Item | Description |
|---|---|
| Agent/Broker ID and Accreditation | If the listing agent has changed or obtained new credentials, submit updated identification and licenses. |
| Internal Notes or QA Comments | Provide a section for QA team input or verification details post-review. |
| Document Certification | A signature or digital verification from the responsible SayPro employee validating the accuracy of submitted updates. |
Submission Protocol
Who Should Submit?
All SayPro employees responsible for:
- Property onboarding and listing
- Marketplace content management
- Legal and compliance vetting
- Customer or client account management
How to Submit?
- Log in to the SayPro CMS or Marketplace Portal.
- Navigate to Property Listings > Manage Listings > Submit Updates.
- Complete the Updated Property Details Submission Form.
- Attach all supporting documents as outlined above.
- Submit for automated pre-screening, followed by a manual review by the SayPro Quality Assurance Team.
Review Timeline and Escalation Process
| Stage | Responsible Team | Timeline |
|---|---|---|
| Pre-screening (automated) | SayPro AI Listing Verifier | 24 hours |
| Manual Review & Validation | SayPro QA & Marketplace Team | 48–72 hours |
| Rejection Clarification | Returned to employee with notes | Within 3 days |
| Final Approval & Update Live | SayPro CMS Integration Team | Within 1 week |
Compliance and Auditing
Failure to submit updated property information or supporting documents may result in:
- Listing suspension until compliance is achieved.
- Internal audit flags for employee follow-up.
- Delayed commissions or performance bonuses for agents not adhering to listing accuracy protocols.
All submissions are logged, timestamped, and archived for SayPro Regulatory Compliance Reviews (SRC-RC).
Summary Checklist
Before submitting the form, ensure you have:
Verified and updated all descriptive fields
Attached updated legal documents
Submitted new images/videos with accurate metadata
Revised the pricing, financial terms, and valuation justification
Signed the form or provided e-verification
Reviewed zoning, ownership, and occupancy data
Conclusion
The Updated Property Details Submission Form and its associated documents form a cornerstone of SayPro’s marketplace data integrity framework. By ensuring every listing is updated accurately and backed by verified documentation, SayPro builds trust, transparency, and credibility with users, clients, and regulatory partners. This contributes to SayPro’s reputation as a data-driven and legally compliant property technology platform, under the leadership of the SayPro Online Marketplace Office and SayPro Marketing Royalty SCMR.