SayPro Internal Update Request Form Template from SayPro Monthly February SCMR-17 SayPro Quarterly Regular Updates by SayPro Online Marketplace Office under SayPro Marketing Royalty
1. Purpose of the Template
The SayPro Internal Update Request Form Template is a standardized form used by internal departments, content owners, and project managers to request updates to SayPro’s digital platforms, including:
- Webpages (training, real estate, services, policies, etc.)
- Listings (property, product, program)
- Media content (images, videos, PDFs)
- SEO and metadata fields
- Forms, downloads, and compliance elements
This form serves as the official intake mechanism for non-automated update requests, ensuring all submissions are logged, tracked, and processed through SayPro’s structured approval workflow.
2. Form Sections and Fields
The form is formatted as a fillable digital document (PDF or Google Form) and is also integrated into the SayPro SharePoint and CMS ticketing system. Below is a breakdown of its main sections:
A. Submitter Information
| Field | Description |
|---|---|
| Name | Full name of the requester |
| Department | Team or unit within SayPro |
| SayPro email for communication | |
| Submission Date | Date the request is made |
B. Update Details
| Field | Description |
|---|---|
| Page/Asset URL or ID | Exact URL or unique ID of the content to be updated |
| Current Content Snapshot (optional) | Paste or attach current content needing revision |
| Type of Update Requested | Dropdown: Content Text, Media (Image/Video), SEO Metadata, Document, Form, Other |
| Priority Level | High, Medium, Low (Based on urgency or compliance need) |
| Reason for Update | Dropdown with notes: Compliance, Error Correction, New Info, Seasonal Refresh, Other |
| Suggested Replacement Text/Asset | Provide proposed content, links, or files to upload |
| Attachments | Upload supporting materials (media files, updated docs, screenshots) |
C. Departmental Reviewer
| Field | Description |
|---|---|
| Internal Reviewer Assigned | Optional (only if department mandates internal pre-check) |
| Notes or Context | Any background info or flags for the update team to consider |
D. Compliance & Legal Flags (Optional)
| Field | Description |
|---|---|
| Does this update involve legal terms, pricing, or policies? | Yes / No |
| If yes, has it been cleared by Legal/Compliance? | Checkbox and reviewer name/date |
E. Approval and Tracking (for Admin Use)
| Field | Description |
|---|---|
| Received By | Assigned SayPro Digital/Marketplace Officer |
| Status | Received, In Review, Approved, Scheduled, Completed |
| Update Implemented On | Date completed in CMS |
| Update Link (Post Implementation) | Link to final live page or asset |
| SCMR Tracker ID | Unique reference code to log the request in SCMR-17 tracker |
3. Submission Process
- Staff fills in the digital form and submits via SharePoint or designated email.
- Form is logged automatically into the SCMR-17 Update Tracker.
- Content and digital teams review request for completeness.
- Once approved, the update is queued, implemented, and noted in the tracker with before/after snapshots if needed.
- A confirmation email is sent to the requester with the live URL or update status.
4. Output and Integration
- Integrated with:
- SayPro CMS Taskboard
- SayPro Update Tracker Template (SCMR-linked)
- Legal Compliance Workflow (for flagged updates)
- Weekly logs from submitted forms are included in the Quarterly SCMR Report.
📊 5. Benefits and Strategic Role
| Benefit | Description |
|---|---|
| Centralized Process | Ensures all updates are funneled through one controlled channel |
| Version Control | Each change is documented with timestamps and owners |
| Improved Collaboration | Allows marketing, legal, and web teams to align on each update |
| SCMR Compliance | Supports audit-readiness and quarterly tracking requirements |
| User Accountability | Ensures the right content owner initiates the correct changes |
6. File Format and Access
| Version | Location |
|---|---|
SayPro_Update_Request_Form_2025_Q1.pdf | Internal SharePoint under /DigitalOps/Forms/Requests |
| Google Form Version | Shared on SayPro Intranet for real-time submissions |
| Excel-Compatible Tracker Linkage | Automatically feeds into SCMR17_Quarterly_Update_Tracker.xlsx |
7. Conclusion
The SayPro Internal Update Request Form Template is an essential operational tool that supports workflow consistency, transparency, and SCMR-aligned reporting. It forms the bridge between content owners and the digital implementation teams, ensuring every update is well-documented, approved, and performance-tracked.