SayPro Image and Video Upload Form from SayPro Monthly February SCMR-17 SayPro Quarterly Property and Real Estate by SayPro Online Marketplace Office under SayPro Marketing Royalty SCMR
1. Purpose of the Image and Video Upload Form
The SayPro Image and Video Upload Form (IVUF) is designed to:
- Facilitate efficient and accurate submission of multimedia content for property listings
- Ensure that all images and videos meet SayPro’s quality and compliance standards
- Streamline the upload process for vendors, agents, and internal SayPro teams, thereby enhancing property visibility on the SayPro Online Marketplace
- Maintain consistent and standardized formats for media assets across the platform
2. Image and Video Submission Requirements
Image Guidelines
- Resolution: Minimum 1200x800px for clear visibility
- File Size: Max 5 MB per image (JPEG, PNG, WebP)
- Content: High-quality, well-lit images showcasing relevant features of the property (interior, exterior, common areas, amenities)
- Orientation: Landscape preferred; portrait orientation accepted for certain formats
- Watermarking: No watermarks, branding, or text overlays allowed
- Image Types: At least 5 images per listing, including:
- Exterior shots (front, back, garden, parking, etc.)
- Interior shots (living room, kitchen, bedrooms, bathrooms)
- Special features (e.g., swimming pool, gym, view, etc.)
Video Guidelines
- File Format: MP4, MOV, AVI
- Resolution: 1080p or higher
- File Size: Max 50 MB per video
- Content: Video tours should accurately depict the property layout and key features, ideally lasting between 30 seconds and 2 minutes
- Audio: Background music should be minimal, and any narration should be clear and concise
- 360° Tours: Recommended for larger properties or luxury listings
3. Form Structure and Workflow
The IVUF is divided into 6 main sections, ensuring that all media assets are properly categorized, uploaded, and linked to their corresponding property listings.
| Section | Description |
|---|---|
| A. Property Identification | Fields for Listing ID, Vendor ID, Property Title |
| B. Image Upload Section | Upload buttons for exterior, interior, and special feature images |
| C. Video Upload Section | Upload button for property video or 360° tour |
| D. Media Preview | Preview window to ensure correct file selection before submission |
| E. Compliance Checklist | Checkbox to confirm that media complies with SayPro’s image/video guidelines |
| F. Submission Confirmation | Final confirmation and acknowledgment of terms before submitting the form |
4. Example of Form Fields
A. Property Identification
| Field Name | Example Value |
|---|---|
| Listing ID | SP-KEN-WST-3241 |
| Vendor ID | VND-KEN-0034 |
| Property Title | 3-Bedroom Luxury Apartment in Westlands |
B. Image Upload Section
| Field Name | Example Value |
|---|---|
| Exterior Image | [Browse & Upload Button] |
| Interior Image 1 | [Browse & Upload Button] |
| Interior Image 2 | [Browse & Upload Button] |
| Special Feature Image | [Browse & Upload Button] |
C. Video Upload Section
| Field Name | Example Value |
|---|---|
| Video Link (YouTube/Vimeo) | [Insert URL or Upload Button] |
| 360° Tour Link | [Insert URL or Upload Button] |
D. Media Preview
- Each uploaded image and video will have a preview thumbnail displayed for final review before submission.
E. Compliance Checklist
| Field Name | Checkbox |
|---|---|
| “I confirm all images and videos meet SayPro’s quality standards and comply with platform guidelines.” | [✔️] |
F. Submission Confirmation
- Submit Button: Clicking this final button uploads the media content and generates an automated confirmation email to the vendor and SayPro marketing team.
5. Upload Process Flow
- Initiation: The vendor or agent accesses the SayPro Image and Video Upload Form from the SayPro Vendor Portal.
- Media Selection: The user selects and uploads the necessary images and videos, ensuring they meet the platform’s quality standards.
- Compliance Check: The form includes a mandatory compliance checklist that the vendor must review and confirm.
- Preview & Review: The uploaded media is shown in a preview window, allowing the vendor to double-check the uploads.
- Submission: Upon completion of all sections, the form is submitted to SayPro for verification and approval.
- Notification: Both the vendor and SayPro marketing team receive an automated confirmation email with a summary of the uploaded media for record-keeping.
6. Compliance and Validation
The IVUF is integrated with a built-in compliance validation engine that:
- Checks image resolution and file size for compliance
- Verifies video length, format, and resolution
- Ensures the number of images meets the minimum required (e.g., 5 per listing)
- Flags any missing or incorrectly formatted files for correction before submission is allowed
7. Performance and Quality Monitoring
After media is submitted, the SayPro Quality Assurance (QA) team monitors and reviews the following metrics:
- Approval Rate: Percentage of media uploads that are approved without issues
- Compliance Flags: Common reasons for image/video rejection (low quality, improper formatting, missing content)
- Time to Approval: Average time it takes to approve or flag a media submission
The SayPro Media Compliance Dashboard aggregates this data, providing insights into upload efficiency and the most common issues faced by vendors. This data is analyzed to optimize the upload process and improve overall compliance.
8. Reporting & Record Keeping
- Vendor Access: After submitting, the vendor can track the status of their media submission via the Vendor Dashboard.
- Audit Trail: All media uploads are logged with a timestamp, file name, and vendor ID for internal auditing purposes.
- Quarterly Reporting: A detailed media performance report is generated at the end of each quarter, summarizing the number of uploads, compliance rates, and common issues.
9. Success Metrics
| Metric | Result |
|---|---|
| Total Media Uploads in February | 832 media assets (images/videos) |
| Approval Rate | 96% approved on first submission |
| Vendor Satisfaction Rating | 89% rated “satisfied” with the process |
| Media Compliance Rate | 92% of submissions fully compliant |
10. Conclusion
The SayPro Image and Video Upload Form (IVUF) is an essential tool for maintaining the quality and integrity of property listings on the SayPro Marketplace. By streamlining the upload process and ensuring compliance with strict media standards, this form significantly enhances the visibility of properties, ensuring they meet the platform’s high-quality standards and are positioned for optimal search visibility and engagement.