SayPro Visual Asset Upload Checklist from SayPro Monthly February SCMR-17 SayPro Quarterly Product and Service Listings by SayPro Online Marketplace Office under SayPro Marketing Royalty SCMR
Purpose of the Visual Asset Upload Checklist
The SayPro Visual Asset Upload Checklist is an essential tool designed to ensure that all visual assets (images, videos, documents) associated with products and services listed on the SayPro Online Marketplace are of the highest quality and meet all required standards for marketing, SEO, and compliance. This checklist is part of the SCMR-17 quarterly guidelines and aims to maintain consistency in how visual content is presented across the platform.
The checklist provides a standardized process for reviewing visual assets before they are uploaded to the SayPro Content Management System (CMS), helping ensure that:
- 📈 Visual content is optimized for search and performance.
- ✅ All media complies with SayPro’s branding and legal standards.
- 🖼️ Images and videos are properly formatted for seamless display across platforms.
🧾 Key Sections of the Visual Asset Upload Checklist
The Visual Asset Upload Checklist captures several important details about each visual asset that needs to be uploaded to the platform.
| Section | Description |
|---|---|
| Product/Service ID | The unique identifier for the product or service to which the visual asset is linked. |
| Asset Type | Image, video, infographic, or PDF document. |
| Asset Name/Title | Descriptive title for the visual asset (e.g., “Product-Image-Front-View.jpg”). |
| Resolution and Size | Ensure the asset meets SayPro’s resolution (min. 1000px width) and file size limits (max. 5MB for images). |
| Aspect Ratio | The recommended aspect ratio for images and videos. Images should generally be 16:9 or 1:1 for square formats. |
| File Format | Supported file formats: JPG, PNG, GIF for images; MP4 for videos; PDF for documents. |
| SEO Alt Text | Descriptive alt text for images, using relevant SEO keywords to improve visibility. |
| Watermarking and Branding | Confirm that the asset adheres to SayPro’s branding guidelines and includes necessary watermarks, logos, or disclaimers. |
| Compliance Check | Ensure that the asset does not contain any offensive material, copyright violations, or unapproved branding. |
| Media Description | A brief description of the asset’s content and purpose (e.g., “Front view of the SayPro Smart Speaker”). |
| Approval Status | Whether the asset has been approved by the marketing or compliance team for use. |
| Upload Date | The date the asset is uploaded into the SayPro CMS. |
🛠️ Step-by-Step: How to Use the Visual Asset Upload Checklist
✅ Step 1: Prepare the Visual Asset
Before uploading any media, ensure it is fully prepared:
- Ensure proper resolution — Images should be at least 1000px in width for clear display on various screen sizes.
- Select the correct format — Choose between JPG, PNG, GIF for images and MP4 for videos. For documents, use PDF format.
- Optimize file size — Compress images to reduce load time without compromising visual quality.
✅ Step 2: Review the Asset Using the Checklist
For each visual asset, review the following:
- Ensure correct file name — Name the asset with a clear, descriptive title (e.g., product-name-front-view.jpg).
- Add SEO Alt Text — Include relevant keywords in the alt text for search engine optimization.
- Check branding — Ensure the image adheres to SayPro’s brand guidelines, including any required watermarks, logos, and disclaimers.
- Verify compliance — Confirm that the asset does not violate any copyright laws or contain inappropriate content.
✅ Step 3: Log the Asset in the Checklist
Complete the checklist for each asset before uploading:
- Fill in the Product/Service ID linked to the visual asset.
- Complete the asset type, name, and description fields.
- Note the SEO alt text and any compliance check notes.
- Confirm whether the asset has been approved and log the upload date.
✅ Step 4: Upload the Asset via SayPro CMS
Once the checklist is complete, proceed to upload the asset through the SayPro Content Management System (CMS):
- Navigate to the relevant product or service listing.
- Upload the visual asset (image, video, or document) to the correct section of the listing.
- Verify the uploaded asset — Ensure that the media displays correctly on both desktop and mobile versions of the site.
✅ Step 5: Finalize and Submit
- Submit the completed checklist to your manager or the relevant department for final approval.
- Keep a copy of the completed checklist for audit purposes, as this will be used during the SCMR-17 review.
📅 Submission Timeline
- 🔒 The checklist must be completed for all assets linked to new or updated product/service listings by 28 February 2025.
- 📤 Submit completed checklists to your department’s SayPro Compliance Manager for final validation.
📈 Benefits of the Visual Asset Upload Checklist
The SayPro Visual Asset Upload Checklist provides several benefits:
- Consistency in Brand Representation: Ensures that all visual content adheres to SayPro’s brand guidelines, maintaining a professional and cohesive marketplace presence.
- Enhanced SEO: By optimizing alt text and file formats, visual assets help improve searchability and drive organic traffic to the listings.
- Compliance Assurance: Helps mitigate risks related to copyright violations or the inadvertent use of unapproved materials.
- Improved User Experience: High-quality, properly formatted visuals contribute to a more engaging and user-friendly marketplace.