SayPro Upload missing media content and update outdated images via SayPro CMS from SayPro Monthly February SCMR-17 SayPro Quarterly Product and Service Listings by SayPro Online Marketplace Office under SayPro Marketing Royalty SCMR
Task Objective
This task is part of the SCMR-17 Quarterly Product and Service Listing Compliance Initiative, where SayPro teams are required to identify and correct media deficiencies across the SayPro Marketplace. The goal is to ensure that all product and service listings are visually complete, current, brand-aligned, and high-quality, enhancing both user trust and conversion performance.
This includes:
- Uploading missing media (e.g., product images, banners, icons, videos).
- Replacing or updating outdated images that no longer reflect the current offering.
- Ensuring media is SEO-optimized, properly formatted, and compliant with SayPro’s branding standards.
🧾 Why This Matters
Visual content is one of the most powerful tools in communicating the value of SayPro’s offerings. Clean, professional, and relevant media content ensures:
- ✅ Better first impressions for users.
- ✅ Higher engagement and click-through rates.
- ✅ Improved search engine visibility via image SEO.
- ✅ Stronger alignment with SayPro’s visual identity.
- ✅ Full compliance with digital content regulations (e.g., accessibility, copyrights).
🗂️ Media Content Types to Check
| Media Type | Required Status |
|---|---|
| 🖼️ Product/Service Images | High-resolution, current, and descriptive of actual product/service |
| 📹 Promotional Videos | Clear voice, branding, subtitles, and copyright-compliant |
| 🧾 PDFs/Documents | Latest version with correct formatting and titles |
| 🎨 Icons/Thumbnails | Uniform style, branding color palette, and relevance |
| 🖋️ Alt Text & Metadata | Descriptive, keyword-rich, and accessibility-friendly |
🛠️ Step-by-Step: Upload and Update Media via SayPro CMS
✅ Step 1: Access the SayPro CMS
- Navigate to “Listings Management” > “My Assigned Listings”
- Use filters to locate listings missing media or marked for media update.
✅ Step 2: Review Media Requirements per Listing
For each listing:
- Check if required images or video content are present and up to date.
- Refer to the Product Image Standard Checklist (available in the resources section below).
- Identify outdated elements (e.g., old branding, expired promotions, irrelevant images).
✅ Step 3: Prepare and Format New Media
Follow these specs for SayPro-compliant media:
| Media Type | Recommended Format | Minimum Resolution | File Size Limit |
|---|---|---|---|
| Main Image | .JPG / .PNG | 1200×800 px | 2MB |
| Gallery Images | .JPG / .PNG | 800×600 px | 1.5MB |
| Video | .MP4 | 720p or 1080p | 50MB |
| Thumbnails | .PNG / .SVG (transparent) | 400×400 px | 500KB |
| PDF Docs | .PDF (optimized) | A4, under 5MB | — |
📝 Tip: Use SayPro’s internal Image Optimizer Tool to compress large files:
✅ Step 4: Upload Media via CMS
- In each listing, go to the “Media” tab.
- Click “Add Media” or “Replace Existing”.
- Upload the file and enter:
- Alt Text (describe the image and include keywords)
- Caption (if needed)
- SEO Tags/Metadata
- Set primary image as “Featured” if replacing old content.
✅ Step 5: Save and Submit for Review
- Save the listing as Active (or Draft, if still editing).
- If images are updated in bulk, send a quick notice to the Marketplace QA team via the internal form:
📋 Tracking & Reporting: Media Upload Log
To ensure accountability and audit readiness, fill out the SayPro Image & Media Upload Log for all uploads made during this task.
| Field | Description |
|---|---|
| Listing Name | Name of the product/service listing |
| Listing ID | SayPro CMS ID |
| Media Type | Image, PDF, Video, Thumbnail, etc. |
| File Name | Uploaded file name |
| Upload Date | Date of upload |
| Uploaded By | Employee full name / team |
| Alt Text & Metadata Added | Yes/No |
| Reviewed By (if required) | Name of QA reviewer |
📥 Download the Upload Log Template
🔍 Tips for Quality Media Management
- Use branded templates for banners and promotional images.
- Avoid stock images unless they are licensed and appropriate.
- All images should reflect real SayPro services, especially in education and consulting categories.
- Keep a shared folder with approved media per department.
🧰 Resources Available
- 📘 SayPro Image Upload SOP: Download PDF
- 🖼️ Brand-Compliant Image Pack: Official banners and icons
➡️ Access Here - 🧑💻 SayPro CMS Guide (Media Section): View Online
- ⚖️ SayPro Copyright & Compliance Manual:
➡️ Download
✅ Expected Outcomes
- ✔️ All listings contain complete, updated, and relevant media.
- ✔️ Improved platform appearance and user interaction.
- ✔️ Higher SEO scores for media-rich listings.
- ✔️ SCMR-17 compliance for Q1 media audit cycle.
🌟 Conclusion
Uploading missing media content and replacing outdated images through the SayPro CMS is not just a technical update — it’s a strategic move that significantly enhances user engagement, brand consistency, and digital performance. As SayPro expands its global digital marketplace, maintaining high media standards ensures we continue to inspire trust and professionalism at every click.