SayPro Update or verify the status (active, draft, inactive) of all assigned listings from SayPro Monthly February SCMR-17 SayPro Quarterly Product and Service Listings by SayPro Online Marketplace Office under SayPro Marketing Royalty SCMR
Task Objective
This task involves the verification and update of the current status of all assigned product and service listings within the SayPro Online Marketplace. The primary goal is to ensure that each listing reflects its true operational state — whether it is Active, Draft, or Inactive — in SayPro’s Content Management System (CMS).
This activity is mandated by the SCMR-17 directive as part of SayPro’s quarterly listing audits, contributing to the integrity, functionality, and clarity of the platform.
Importance of Status Verification
Maintaining accurate listing statuses is essential for:
User experience: Ensures users only see valid, live, and available offerings.- Platform hygiene: Removes outdated or placeholder content.
- Internal tracking: Keeps product teams informed of current deployment stages.
- Compliance: Meets SayPro internal auditing and quality control benchmarks.
- Conversion tracking: Prevents traffic loss to inactive or broken listings.
Status Categories & Definitions
| Status | Definition |
|---|---|
| Active | The product/service is fully published, available for viewing, and live on the SayPro platform. |
 Draft | The listing is under construction, editing, or awaiting approval. Not visible to the public. |
 Inactive | The listing is outdated, paused, archived, or discontinued. Not publicly visible but stored in the CMS. |
Scope of Review
Each team member is assigned a specific batch of listings (products and/or services) based on:
- Category (e.g., Education, Health, Consulting, Events)
- Business Unit or Department
- Marketplace relevance (e.g., Corporate, Government, Public Users)
Your role is to open each assigned listing in the CMS, verify the following:
- Is the listing currently published and accessible?
- Is the information within the listing up to date (content, price, features)?
- Is the listing currently serving its purpose (e.g., event not expired, product in stock)?
- Has the listing been duplicated, outdated, or replaced?
- Is there any reason to change its current status?
Step-by-Step: How to Update or Verify Listing Status
Step 1: Access Assigned Listings
- Log in to SayPro CMS using your credentials.
- Navigate to “My Assigned Listings” under the Marketplace Management section.
Step 2: Review Individual Listing Status
For each listing:
- Open the product/service detail page.
- Check the current status shown in the CMS header.
- Review last modified date and content relevance.
Step 3: Take Action
| Scenario | Action Required |
|---|---|
| Content is accurate and current | Leave status as Active. |
| Listing is incomplete or in progress | Set status to Draft. |
| Listing is outdated or discontinued | Set status to Inactive. |
| Event has passed (e.g., training) | Archive or set to Inactive. |
| Content is duplicated or incorrect | Flag for removal and set to Inactive. |
Step 4: Document Status Changes
Update your Status Audit Log Sheet with:
| Field | Description |
|---|---|
| Listing Name | Title of the product/service |
| Listing ID | CMS ID or SKU |
| Previous Status | Status before review |
| Updated Status | New status after review |
| Reason for Change | E.g., outdated, edited, expired |
| Action Taken By | Your name |
| Date Updated | Date of action |
Download the Status Audit Log Template
Step 5: Submit for Approval (if required)
If you change the status of any listing to Inactive or Draft, submit a note to your department lead via the SayPro Internal Workflow Portal for review.
Tips for Accurate Status Management
- Always check listing analytics — low/no traffic may be a signal to deactivate.
- Coordinate with product owners if unsure about deactivation or archiving.
- Use the GPT Enhancement Report to check if any content updates are pending before marking a listing inactive.
- Tag each action with the correct quarter and reference to SCMR-17 audit cycle for traceability.
Final Deliverables
Status Audit Log Sheet for at least 100% of your assigned listings.
Summary of:- Listings kept as Active
- Listings moved to Draft
- Listings marked as Inactive
Conclusion
Properly verifying and updating the status of SayPro listings ensures that our marketplace remains trustworthy, navigable, and aligned with current operational offerings. This contributes to brand integrity, customer satisfaction, and strategic clarity under the SCMR-17 performance framework.