SayPro Documents Required from SayPro Employees Updated Product/Service Description Sheet from SayPro Monthly February SCMR-17 SayPro Quarterly Product and Service Listings by SayPro Online Marketplace Office under SayPro Marketing Royalty SCMR
Purpose of the Document
The Updated Product/Service Description Sheet is a mandatory document that forms part of SayPro’s Quarterly Product and Service Listings Review under SCMR-17, governed by the SayPro Marketing Royalty SCMR.
It ensures that every product or service currently published on the SayPro Online Marketplace reflects:
- Accurate, up-to-date information
- Strategic relevance
- Market-readiness and compliance
- Alignment with SayPro’s brand standards and customer expectations
This document is prepared and submitted by SayPro employees responsible for listing management, such as:
- Product/Service Owners
- Departmental Representatives
- Program Coordinators
- Marketing and SEO Leads
🧾 What is the Product/Service Description Sheet?
It is a structured form containing essential content and data used to manage, audit, and display SayPro listings. It serves both internal and customer-facing purposes, and is designed to:
- Provide clear, accurate listing information
- Support SEO optimization
- Align listing language with audience segments
- Ensure readiness for marketing and service delivery
📋 Components of the Description Sheet
The following table outlines the standard fields that must be completed:
| Section | Required Information |
|---|---|
| ✅ Product/Service Title | Concise, branded, searchable title (max 100 characters) |
| ✅ Category/Subcategory | Assign to relevant SayPro category (e.g., “Training > Youth Development”) |
| ✅ Product Code or Listing ID | Unique reference number from SayPro CMS |
| ✅ Target Audience | Who the service is for (e.g., Youth, Municipal Leaders, NGOs, Startups) |
| ✅ Service Description (Short) | 2–3 sentences summarizing the service, for use in listing previews |
| ✅ Service Description (Full) | Detailed explanation of features, benefits, inclusions, delivery method, and timeline |
| ✅ Learning Outcomes/Objectives | Applicable for trainings, workshops, or courses |
| ✅ Price & Billing Format | Include base price, taxes, discounts, and any subscription or tiered plans |
| ✅ Service Duration & Schedule | Total hours/days, whether it’s on-demand, weekly, or set dates |
| ✅ Format/Delivery Method | Online, in-person, hybrid, asynchronous, live sessions |
| ✅ Certification/Accreditation | Specify if it is CPD-accredited, endorsed by a body, or qualifies for credit |
| ✅ Keywords/Tags | SEO-focused keywords and hashtags for tagging (minimum 5) |
| ✅ Media/Visual Requirements | Required images, banners, thumbnails, or video embeds |
| ✅ Associated Team/Trainer Names | Optional – useful for promoting specific trainers or facilitators |
| ✅ Languages Offered | Languages in which the service is available |
| ✅ Geographical Availability | Is it national, regional, global, or area-specific? |
| ✅ Contact or Inquiry Method | What happens after a user clicks “Book” or “Enquire” |
| ✅ Update History | Notes any major revisions from the previous quarter |
| ✅ Approval Notes (Internal Use) | For SCMR use to validate readiness and audit trail |
📌 Submission Guidelines
🔁 Frequency:
- Quarterly submission required for all live products and services
- Mandatory during onboarding of any new listing
🗂️ File Format:
- Word (.docx) or PDF
- Optional: Use SayPro-provided Excel template for multiple listings
📤 Upload Location:
📍 SayPro Internal Listing Update Portal
🔗 https://dashboard.saypro.online/update-submissions
🧩 Why It’s Required
Submitting this document ensures:
- Listings stay fresh, relevant, and discoverable
- SayPro’s quality assurance and legal compliance
- Reduced customer service queries due to unclear or outdated information
- Streamlined support for SEO campaigns and marketing outreach
🔍 Common Mistakes to Avoid
| ❌ Issue | ✅ Correction |
|---|---|
| Vague or generic service titles | Use unique, descriptive, and search-friendly names |
| Missing price or outdated fees | Confirm pricing with Finance and reflect all offers |
| Overly long or unstructured descriptions | Use bullet points, clear sections, and client language |
| No keywords or irrelevant tags | Use keywords tested by SayPro SEO tools |
| Blank or unclear contact actions | Add email, form, or call-to-action linked in CMS |
✅ Internal Review & Approval Process
Once submitted:
- Reviewed by SayPro Marketplace Office for completeness
- Audited by SCMR team for branding, compliance, and strategic alignment
- Approved for publishing or flagged for revision
🛠️ Tools & Templates
To support SayPro employees, the following resources are available:
- 🧾 Editable Description Sheet Template (.docx & Excel)
- 🗂️ Sample Entries for various categories
- 📊 SEO Keyword Bank from SayPro Marketing Team
- 🧠 AI-Powered Draft Generator using SayPro GPT Tools