SayPro Collaborate with SayPro departments for new product onboarding or listing removal from SayPro Monthly February SCMR-17 SayPro Quarterly Product and Service Listings by SayPro Online Marketplace Office under SayPro Marketing Royalty SCMR
Purpose & Strategic Context
Within the governance structure of SCMR-17, and under the direction of SayPro Marketing Royalty SCMR, all product and service listings on the SayPro platform must go through a standardized lifecycle process:
🟢 Onboarding (Addition) → 🔄 Maintenance/Update → 🔴 Delisting (Removal)
Collaboration between SayPro departments is essential to ensure that new products or services meet quality, legal, strategic, and operational benchmarks before they are published — and that outdated or underperforming listings are removed in line with quarterly review protocols.
🧩 Key Departments Involved in Listing Lifecycle
| Department | Role in Onboarding/Delisting |
|---|---|
| Product Development | Identifies new service ideas and prepares launch proposals |
| Legal & Compliance | Ensures services meet regulatory standards and partner agreements |
| Finance & Pricing Strategy | Sets pricing tiers, discounts, bundles, and revenue tracking parameters |
| Marketing & SEO | Prepares content, SEO, and branding assets |
| Operations & Delivery | Confirms readiness of trainers, materials, digital tools, and resources |
| SayPro Online Marketplace Office | Final publishing authority and CMS management |
🟢 New Product Onboarding: Step-by-Step Process
1. Proposal Submission (Initiated by Product Development or External Partner)
- Completed via SayPro CMS or Partner Portal
- Includes service name, description, delivery method, target audience, and pricing
2. Interdepartmental Evaluation
Each department conducts a short review and signs off:
| Checklist Item | Responsible Dept |
|---|---|
| Regulatory Compliance & Licenses | Legal |
| Cost Analysis & Final Pricing | Finance |
| Content Quality, Branding, SEO | Marketing |
| Delivery Preparedness (Staff, Systems, Tools) | Operations |
3. Metadata Tagging & SEO Finalization
The Marketing Office uses GPT-assisted tools to:
- Write compelling meta titles and product descriptions
- Add location-based and sector-based tags
- Link related services for cross-selling
4. Approval by SCMR
The SayPro Marketing Royalty team provides final sign-off, ensuring the product aligns with:
- SayPro’s strategic mission
- Quarterly market focus (e.g., youth training, public service reform, enterprise development)
- Platform-wide consistency
5. Publishing via CMS
The SayPro Marketplace Office adds the product to:
- Public Directory
- Sector-Specific Category Pages
- Promotional Banners (if applicable)
- Internal Reporting Dashboard
🔴 Product or Service Listing Removal
Delisting may occur due to:
- Low performance (measured via analytics)
- Strategic realignment
- Expired partnership contracts
- Seasonal or temporary offerings
1. Initiation of Removal
Triggered by:
- Departmental review (e.g., Q2 SCMR Audit)
- Vendor request
- Client feedback or compliance alert
2. Internal Review Checklist
| Action | Responsibility |
|---|---|
| Performance Review (CTR, engagement) | Analytics/Marketing |
| Legal & Contractual Exit Checks | Legal |
| Partner/Vendor Communication | Vendor Support Team |
| Service Transition or Client Migration | Operations |
3. Flag as Archived (CMS Action)
- Listing is not deleted, but moved to the Archived Zone
- Still accessible for reporting, auditing, or reinstatement
🔄 Coordination Tools & Platforms
SayPro uses internal collaboration systems for managing onboarding/delisting workflows:
- 📁 SayPro CMS Workflow Panel
- 📊 Quarterly Performance Dashboards (via SCMR Insight Tools)
- 📥 Interdepartmental Briefings & Slack Channels
- 📞 Weekly Product Sync Calls with cross-functional teams
📈 Reporting & Transparency
All actions taken during onboarding or removal are documented in:
- SCMR Product Lifecycle Reports (shared quarterly)
- SayPro Partner Reports (for external stakeholders)
- Internal Change Logs in the CMS
📝 Best Practices for SayPro Team Collaboration
| Do | Don’t |
|---|---|
| Schedule interdepartmental check-ins | Launch new services without cross-checking |
| Use the GPT generator to streamline descriptions | Reuse outdated templates without updates |
| Document changes for transparency | Remove listings without performance analysis |
| Coordinate with SCMR at every lifecycle stage | Skip SCMR approval, even for temporary offers |