SayPro Tasks to Be Completed for February Upload missing media content and update outdated images via SayPro CMS from SayPro Monthly February SCMR-17 SayPro Quarterly Product and Service Listings by SayPro Online Marketplace Office under SayPro Marketing Royalty SCMR
Task Overview
As part of the SayPro Monthly February SCMR-17 operational mandate, all SayPro employees responsible for managing product and service listings are required to audit, upload, and update media content (images, videos, banners, icons, etc.) for their assigned listings. This content enhancement task is conducted via the SayPro CMS and falls under the governance of the SayPro Quarterly Product and Service Listings program, monitored by the SayPro Online Marketplace Office in compliance with the SayPro Marketing Royalty SCMR standards.
Outdated, missing, or low-quality media assets negatively affect the user experience, reduce trust, lower SEO ranking, and limit conversions. This task ensures all listings are supported by high-quality visual content that reflects current offerings and brand consistency.
✅ Objectives of the Media Content Update Task
- 📸 Visual Accuracy: Ensure all product/service visuals are up-to-date, clear, and representative.
- 🧭 Customer Experience: Improve visual presentation to help users navigate and understand offerings.
- 🎯 Marketing Alignment: Reflect ongoing campaigns, pricing visuals, new packaging, or branding updates.
- 🔍 SEO & Indexing Support: Enhance search engine rankings via optimized images with alt text.
- 📊 Platform Consistency: Standardize the media presentation across all categories and listings.
📁 Scope of the Task
Each assigned SayPro employee must:
- Review 100% of their assigned listings in the CMS.
- Identify any of the following:
- ❌ Missing images or videos.
- 🧓 Outdated visuals (old branding, discontinued packaging).
- 🔍 Low-resolution or pixelated media.
- 🏷️ Incorrect alt text, file names, or file types.
- Upload updated images or video content where required.
- Ensure all media files follow SayPro’s Media Upload Specifications.
- Log completed updates in the SayPro Image & Media Upload Log.
🛠️ How to Complete the Task via SayPro CMS
1️⃣ Access the CMS and Assigned Listings
- Login to the SayPro Content Management System (CMS).
- Navigate to your assigned listing dashboard using filters (by category, product line, or role).
2️⃣ Audit Media Content
- Open each listing.
- Review all media slots:
- Main thumbnail
- Gallery/slider images
- Promotional banners (if applicable)
- Embedded video (demos, testimonials, etc.)
- Compare current media with updated product/service specifications and campaign creatives.
3️⃣ Upload or Replace Media
- If any visuals are missing or outdated, upload new files via the CMS interface.
- Ensure media files follow SayPro’s technical specs:
- 📏 Image resolution: Minimum 1200×800 pixels (preferred landscape format)
- 🗂️ File types: JPG, PNG for images; MP4 for videos
- 📑 Alt text: Descriptive, keyword-aligned (e.g., “SayPro AI-powered chatbot tool – mobile view”)
- ⚖️ File size limit: Under 5MB per image; under 20MB per video
- ✅ File naming: Use clear naming convention (e.g.,
saypro-ai-tool-thumbnail.jpg)
4️⃣ Apply Alt Text and Metadata
- Add or update SEO-friendly alt text and metadata tags for each image or video uploaded.
- Include product keywords and user-relevant descriptors.
5️⃣ Preview and Confirm
- Use the CMS preview tool to ensure the listing displays the media correctly across desktop, tablet, and mobile.
- If cropping or scaling is needed, use SayPro’s internal editor or request design support.
6️⃣ Document Your Updates
- Record the listing ID, media type, action taken (upload/update), file name, and upload date in the SayPro Image & Media Upload Log.
- Submit this document weekly to the SayPro Online Marketplace Office.
🧾 Documentation Required
| Document Title | Purpose |
|---|---|
| ✅ SayPro Image & Media Upload Log | Tracks listing ID, media status, upload date, file name, uploader info |
| 📋 SayPro Content Compliance Checklist | Used to validate visual content compliance with standards |
| 📁 File Archive Folder (optional) | Backup folder containing original and updated images |
📊 Monitoring and Reporting Under SCMR-17
| Reporting Activity | Timeline | Owner | Submitted To |
|---|---|---|---|
| Weekly Media Upload Progress Log | Every Friday | Assigned Content Employees | Online Marketplace Office |
| Media Quality Review & QA | Bi-weekly | QA & Design Team | SayPro Marketing Royalty SCMR Reviewers |
| Visual Consistency Audit (Platform-wide) | End of February | CMS Admin + SEO Department | SCMR Performance & Compliance Division |
✨ Expected Outcomes
- ✅ All listings have at least one high-resolution image or video.
- ✅ SayPro brand visuals are consistently applied across listings.
- ✅ Alt text and image names enhance SEO and accessibility.
- ✅ Obsolete visuals are replaced or removed.
- ✅ Improved visual appeal contributes to increased CTR and lower bounce rates.
🎨 Best Practices for Media Content Updates
- Always cross-check with the latest branding guide before uploading images.
- Include customer-centric images, such as usage contexts or benefits.
- Ensure consistency in background, orientation, and dimensions across similar listings.
- Use A/B testing (optional) to track the performance of new visuals.
- Collaborate with the SayPro Creative Team for category-specific visuals or assets.
✅ Conclusion
The February task to upload missing media content and update outdated images via the SayPro CMS is essential to maintaining SayPro’s visual excellence and user trust on the online marketplace. This effort directly aligns with SayPro’s quarterly product and service listing strategy, enhancing customer experience and reinforcing the professionalism of the SayPro brand under the governance of the SayPro Marketing Royalty SCMR.