SayPro Tasks to Be Completed for February Update or verify the status (active, draft, inactive) of all assigned listings from SayPro Monthly February SCMR-17 SayPro Quarterly Product and Service Listings by SayPro Online Marketplace Office under SayPro Marketing Royalty SCMR
Task Overview
As a core responsibility under the SayPro Monthly February SCMR-17 initiative, all assigned SayPro employees must review, verify, and update the status of all product and service listings allocated to them. This operational task falls under the SayPro Quarterly Product and Service Listings program managed by the SayPro Online Marketplace Office and must align with performance, compliance, and content visibility objectives outlined by the SayPro Marketing Royalty SCMR.
This task ensures platform accuracy, enhances user experience, and removes or deactivates irrelevant, outdated, or duplicate listings that may compromise SayPro’s credibility and operational efficiency.
✅ Objective of the Task
- 🔄 Maintain Accurate Inventory: Ensure that only relevant, up-to-date listings are active on the marketplace.
- ✅ Improve User Trust: Eliminate customer confusion by removing outdated or non-operational offerings.
- 📊 Support Data Integrity: Ensure backend product/service databases accurately reflect what is publicly displayed.
- 📈 Boost SEO Health: Avoid penalties caused by duplicate or ghost listings with poor engagement.
- 🎯 Enable Strategic Planning: Help the SayPro Marketing Royalty SCMR team prepare better category plans based on active listing insights.
🔍 Status Categories Defined
Every listing on the SayPro platform must be tagged under one of the following status categories:
| Status | Definition |
|---|---|
| ✅ Active | Live and visible to the public; updated with correct details, pricing, tags, and images. |
| 📝 Draft | Still being developed or revised; not yet published or scheduled. Not visible to customers. |
| ❌ Inactive | Archived or discontinued listings that are no longer being offered or are out of stock for an extended period. Hidden from public view. |
📁 Scope of the Task
Each SayPro employee must:
- Review all listings assigned to them (minimum quota depends on role and department).
- Open each listing in the SayPro CMS or Product Dashboard.
- Evaluate current listing status and make a determination:
- Confirm if it remains appropriate (e.g., Active still relevant),
- Or change it if the listing no longer meets platform standards.
- Update metadata or content tags as needed to reflect new status.
- Log each reviewed listing and the action taken in the SayPro Listing Status Tracker Sheet (available via internal drive or portal).
📋 Review Checklist per Listing
For each listing, ensure the following questions are reviewed:
| Review Question | Action |
|---|---|
| Is the listing currently visible on the marketplace? | If no longer needed, change to Inactive. |
| Does the title and description match the offering today? | If not, move to Draft for revision or edit live. |
| Has the listing been updated in the last 3 months? | If no, review and potentially archive or revise. |
| Are images/media present and current? | If outdated or missing, move to Draft and flag. |
| Are there any broken links, unavailable options, or errors? | If yes, fix immediately or change status accordingly. |
🛠️ How to Complete the Task
1️⃣ Access Your Assigned Listings
- Login to the SayPro CMS or internal dashboard.
- Use filters to retrieve listings under your name/team/category.
2️⃣ Perform Listing Audit
- Open each listing individually.
- Cross-reference with service/product owner if unsure about status.
- Use internal metrics (e.g., views, clicks, bounce rates) to inform decision.
3️⃣ Update Status in CMS
- Change status dropdown to Active, Draft, or Inactive as appropriate.
- Add comments if necessary (e.g., “Moved to Inactive – discontinued by supplier”).
4️⃣ Log the Status Update
- Open the SayPro Listing Status Tracker Sheet.
- Enter the listing ID, title, updated status, your name, and date of review.
5️⃣ Submit Tracker Sheet
- Send the completed tracker by the February deadline to your department lead or the SayPro Online Marketplace Office.
📊 Monitoring and Compliance Reporting (SCMR-17)
| Reporting Component | Frequency | Owner | Submitted To |
|---|---|---|---|
| Listing Status Tracker Sheet | Weekly/Final | Assigned Employees | SayPro Online Marketplace Office |
| Content Activity Summary | Monthly | Department Heads | SCMR Performance & QA Governance |
| Non-Compliant/Expired Listings Log | End of February | SayPro QA/Content Governance Team | SayPro Marketing Royalty SCMR Committee |
✨ Expected Outcomes
- ✅ 100% of assigned listings have an accurate, verified, and updated status.
- ✅ Inactive or outdated listings removed from public view, improving UX and trust.
- ✅ Improved backend data clarity to support future category and campaign planning.
- ✅ Prevention of duplicated efforts or listing conflicts across departments.
- ✅ Support for automated audits and quarterly performance reporting.
🧠 Pro Tips for Completing the Task
- Use the “Last Modified” filter in the CMS to find older listings that may need attention first.
- Coordinate with the SayPro Product & Legal Teams for regulated service categories.
- Prioritize high-traffic or underperforming listings to optimize platform performance.
- Keep notes in the tracker for listings requiring external approval or cross-department support.
✅ Conclusion
The review and status update of assigned listings is a critical task under the February SCMR-17 program. It ensures that the SayPro Online Marketplace reflects accurate, high-quality content, while enabling smooth operations, SEO improvements, and customer satisfaction. This task contributes directly to SayPro’s strategic goals and is a required activity for all relevant employees under the SayPro Marketing Royalty SCMR.