SayPro Templates to Use Accessibility Improvement Tracker A document template for tracking identified accessibility issues and their resolutions throughout the process from SayPro Monthly January SCMR-17 SayPro Monthly Inclusive Design: Ensure the site is accessible to users with disabilities by SayPro Online Marketplace Office under SayPro Marketing Royalty SCMR
SayPro Accessibility Improvement Tracker Template
Introduction
This tracker will help manage and monitor all identified accessibility issues on the SayPro website. It will include a comprehensive list of issues, responsible team members, and status updates on their resolutions. The tracker will also ensure that all fixes are verified and align with accessibility standards, ensuring the website remains accessible to users with disabilities.
1. Tracker Overview
| Tracker Title | SayPro Accessibility Improvement Tracker – January SCMR-17 |
|---|---|
| Date Created | [Insert Date] |
| Tracker Version | Version 1.0 |
| Tracker Owner | [Insert Name of Accessibility Lead] |
| Review Frequency | Monthly |
2. Accessibility Issue List
| Issue ID | Issue Description | Severity | Affected Section | Date Identified | Responsible Team/Person | Status | Resolution Date | Verification | Notes |
|---|---|---|---|---|---|---|---|---|---|
| 1 | Low contrast between text and background on homepage | High | Homepage, Body Text | [Date] | Design Team | In Progress | [Date] | [ ] Verified | Needs adjustment to meet 4.5:1 ratio |
| 2 | Missing alt text on product images | Medium | Product Page | [Date] | Content Team | Not Started | [Date] | [ ] Verified | Will add descriptive alt text |
| 3 | Keyboard navigation issue with form submission buttons | High | Forms | [Date] | Development Team | Completed | [Date] | [ ] Verified | Fixed tab order and focus issues |
| 4 | Missing captions on product videos | High | Product Videos | [Date] | Video Team | Not Started | [Date] | [ ] Verified | Plan to add captions by [Date] |
| 5 | Form field labels not associated with fields (e.g., checkout) | High | Checkout Page | [Date] | Development Team | In Progress | [Date] | [ ] Verified | Fixing label associations |
| 6 | Buttons not accessible with screen readers | Critical | Main Navigation, Buttons | [Date] | UX Team | In Progress | [Date] | [ ] Verified | Using ARIA roles for accessibility |
3. Issue Resolution Process
For each issue identified, the following resolution process should be followed:
- Issue Identification
- The issue is identified via user testing, automated audits, or user feedback.
- Each issue must be described in detail, including the location on the website (e.g., homepage, checkout page), the accessibility standard it violates (e.g., WCAG 2.1), and the severity of the issue.
- Assigning Responsibility
- Each issue must be assigned to the appropriate team member or department (e.g., design, development, content team, etc.).
- The responsible team member will be in charge of fixing the issue and ensuring it is resolved.
- Action Plan Development
- An action plan is developed that outlines steps to address the issue, including any necessary redesigns, coding changes, or content modifications.
- The action plan should specify any tools, resources, or references (e.g., WCAG 2.1) that need to be utilized to address the issue.
- Issue Resolution
- The team works on resolving the issue based on the action plan. This may involve changes to visual design, implementing ARIA roles, adding captions, or modifying keyboard navigation.
- Once the issue has been resolved, the responsible team member must update the Status to “Completed” in the tracker.
- Verification
- After the fix is implemented, the issue must be verified for accessibility compliance.
- This verification step can be conducted by internal teams, external auditors, or using accessibility tools (e.g., screen readers, color contrast checkers).
- The tracker should include a Verification Checkbox that is ticked off once the issue is confirmed to be resolved.
4. Progress Monitoring
- Weekly/Monthly Review Meetings: Regular meetings will be scheduled to review the tracker and discuss progress, challenges, and additional issues discovered during testing or audits.
- Priority Adjustments: The tracker allows for re-prioritizing issues as new findings emerge, ensuring that critical issues (e.g., keyboard navigation, screen reader compatibility) are resolved first.
- Completion Timeline: The tracker should specify realistic resolution dates for each issue. Any issues that cannot be resolved within the specified timeline must be addressed with an updated action plan and revised deadline.
5. Reporting and Documentation
- Monthly Reports: At the end of each month, a progress report should be generated that summarizes:
- The number of issues resolved vs. the number of issues identified.
- The severity of the issues resolved.
- The ongoing status of unresolved issues.
- Stakeholder Communication: Key stakeholders (e.g., SayPro leadership, marketing, design, development) should receive regular updates to ensure they are informed about the progress toward full accessibility compliance.
6. Final Review and Closure
- Once all issues are resolved and verified, a final review should be conducted to ensure that the website meets all WCAG 2.1 accessibility standards.
- The Accessibility Improvement Tracker will be marked as complete once all issues are resolved and verified.
- Any new issues identified after the completion will be tracked in a new version of the tracker for future updates.
7. Tracker Template Example
SayPro Accessibility Improvement Tracker
Updated on [Date]
| Issue ID | Issue Description | Severity | Affected Section | Date Identified | Responsible Team | Status | Resolution Date | Verification |
|---|---|---|---|---|---|---|---|---|
| 001 | Contrast issue with header text and background | High | Homepage, Header | 01/05/2025 | Design Team | In Progress | 01/20/2025 | [ ] Verified |
| 002 | Missing alt text for several product images | Medium | Product Page | 01/05/2025 | Content Team | Not Started | 01/25/2025 | [ ] Verified |
| 003 | Unlabeled form fields in the checkout process | High | Checkout Page | 01/06/2025 | Development Team | Completed | 01/15/2025 | [ ] Verified |
Conclusion
The Accessibility Improvement Tracker is essential for maintaining an organized, systematic approach to resolving accessibility issues on the SayPro website. By using this tracker, teams can ensure that each accessibility issue is documented, assigned, resolved, and verified efficiently. This process aligns with the SayPro Monthly January SCMR-17 initiative, promoting the development of an inclusive, accessible web experience for all users, especially those with disabilities.